Congratulations on hosting WCA's
Group Life Conference 2009
via satellite!

Please use the materials on this web page for your planning and promotions. We'll be adding additional information as it becomes available. We're here to help you have a successful event. Please contact our Customer Service Team if you need anything or have any questions — 800-321-6781.

Contents

Event Planning Timeline

14 Weeks Before Event

  • Recruit Volunteer Team Leaders to take responsibility for various tasks
  • Publicity
  • Ticket Sales
  • Publicity
  • Ticket Sales
  • Lunch/Refreshments
  • Technical
  • Room Set-up/Clean-up
  • Child Care (optional)

12 Weeks Before Event

  • Meet with Volunteer Team leaders to brainstorm, strategize, assign tasks
  • Develop detailed promotional plan
  • Begin promotion in church and community
  • Decide how you want to handle registration, tickets

8-10 Weeks Before Event

  • Have Team Leaders recruit volunteers for their areas
  • Plan food service
  • Contact local pastors to get them involved
  • Continue promotion

6 Weeks Before Event

  • Meet with Task Force to update, evaluate, tweak
  • Continue promotion

2-3 Weeks Before Event

  • Make sure satellite equipment is in place and functioning
  • Confirm plans for room set-up/clean-up, food service, child care
  • Continue promotion

1 Week Before Event

  • Perform equipment tests (see instructions below in Equipment Test section)

Day Before Event

  • Set up the auditorium
  • Set up areas for registration, food service
  • Put up signs directing attendees to restrooms, child care, etc .

Day of Event

  • Make sure you have quality picture and audio via satellite reception before or during the 30-minute countdown period preceding the program
  • Make sure everything is in place and ready to go

15 Minutes Before Event

  • Make announcement about refreshments, breaks, restroom locations

During Lunch Break

  • Introduce pastor and key ministry leaders

After Event

  • Clean up
  • Thank your volunteers
  • Pat yourself on the back, put your feet up, and rest!

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Promotional Ideas

  • Have your pastor announce the event from the pulpit.
  • Do a "skit" during the announcements at Sunday services – Be creative.
  • Use the PowerPoint slide on Sunday mornings.
  • Hang posters in your church and in your community:
    • Christian bookstores
    • Schools
    • Businesses (dry cleaners, coffee shops, book stores, hardware stores, beauty salons, etc.)
    • Other churches
  • Place an ad or article in business accociations' newsletters or emails.
  • Have a ticket table in the church lobby after Sunday services.
  • Stuff bulletins with inserts and put additional copies on your ticket table.
  • Hang posters or flyers in the restrooms at your church.
  • Give flyers to your local Christian bookstore for “bag stuffers.”
  • Make announcements in Sunday School, Bible Study classes, other small groups, etc.
  • Organize a phone campaign to call the leaders in your church.
  • Send an email to the leaders in your church and community.
  • Put a write-up in your bulletin and newsletter.
  • Use the church website to promote the event.
  • Contact other churches and get them on board!
  • Provide bulletin inserts and posters for other area churches.
  • Send a press release to your local newspapers and business organizations.
  • Publicize the event at local Christian schools.
  • Encourage the leaders of your church to invite other leaders to the event.
  • Consider funding scholarships for those who may not be able to purchase tickets.

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Your Promotional Toolbox

Use these resources and materials to promote the Group Life 2009 simulcast in your church and community. Download our list of Promotional Ideas and come up with some of your own!

Posters
Posters: You can download a modifiable PDF version of the poster (size: 11"x17"). Add your church information and print as many as you need.
Flyers
Flyers: You can download a modifiable (size: 8.5"x11"). Add your church information and print as many as you need.
Bulletin Inserts
Bulletin Inserts: Add your church information to this modifiable PDF bulletin insert and print as many as you need. Add to Sunday morning bulletin, place near posters, distribute to businesses and friends to promote the event.
Postcards
Postcards: Download these modifiable PDF postcards and do a mailing to the members of your church and community. Give a few postcards to people in your church to send to their friends.
Power Point Slide
Power Point Slide: If your church utilizes PowerPoint for announcements on Sunday mornings, add your church info and give the PowerPoint slide to the person responsible for the rotation.
Press Release
Press Release: Fill-in your church information and send this press release to the local newspaper to put in either their "Religion" section or "Business" section. You can also use this for other newsletters such as community newsletter or club newsletter.

 

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Contact Us

CCN
P.O. Box 1718
Mountain View, CA 94042

Phone: 800-321-6781 x93
Fax: 650-745-0660

Website: www.ccn.tv
Event website: www.ccn.tv/grouplife
Ministry Consultant: grouplife@ccn.tv

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Satellite Information

Self Test and Mandatory Testing

At any time, you may conduct a self-test to see if your CCN satellite equipment is receiving quality audio and video reception. Follow the instructions below.

In the two-week period preceding the event, we'll ask you to participate in a mandatory test. We'll ask you to report your test results to us. We ask you to do this as very soon after the date of the mandatory test, we'll not have time to ship replacement equipment or schedule a service call. We'll let you know the mandatory test schedule by email to your host site coordinator.

Satellite Equipment Test Instructions

  1. If it is not already on, turn-on your receiver.
  2. Go to the CCN channel. The channel number will vary depending on the receiver model.
  3. If a CCN program is not airing, you should see the moving CCN logo and hear the background music.
  4. If you are able to see the picture and hear the discussion or music with clarity, you've had a successful test. Congratulations! Leave your receiver turned-on.
  5. If you do not have quality video or audio , immediately call 1-800-321-6781 and ask for technical support. Our technical staff will be standing by to troubleshoot any problems with you.

More satellite and mandatory test times to come closer to the event.

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